Setup password to use expired lot numbers in GP

Most of the organizations are using lot number inventory items with expiration date. While entering transactions, users can’t use the expired lot number. This is the standard process.

Suppose they wanted to give access to use the lot numbers after it has expired, there is an option available in GP.

Here we have described the step by step procedure to use expired lot numbers.

  1. Go to: Microsoft Dynamics GP–>Tools–>Setup–>Inventory–>Inventory Control.

1

  1. In Inventory Control Setup window, we can set separate passwords for Inventory Adjustments and Transfers and other transactions (Sales Order Processing, Purchase Order Processing, Invoicing, Bill of Materials and Manufacturing).
  1. Click to select the Inventory Adjustments and Transfers check box in the Use Expired Lots in section.
  2. In the Password field, type the desired password (ex. TEST).
  3. Click to select the Other Transactions check box in the Use Expired Lots in section.
  4. In the Password field, type the desired password (ex. TEST).
  5. A Use Expired Lots section in the Inventory Control Setup window looks as per the below screen shot.          2
  1. Click OK.
  1. While inserting expired Lot Numbers in transactions the below message will pop up and ask for a password.

3

  1. You can enter a password (which is created in step 2) to use expired lot numbers.
  1. Ifyou don’t want to use the expired lots, uncheck the checkboxes from Use Expired Lots section in the Inventory Control Setup window.

4

  1. Now, while inserting expired Lot Numbers in transactions the below message will pop up and it is not possible to use the expired lots.

5

  1. You can also setup a warning message before the lot number expired.
  2. The warning message will pop up based on the below setup in Item Maintenance Options window.

6

  1. Now, if you insert Lot Numbers in transactions the below message will pop up, if the date expired is within 5 days (based on above setup).

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